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Shrewsbury Hillwalking Club

Founded 1937

Constitution

SHREWSBURY HILLWALKING CLUB CONSTITUTION

  1. THE CLUB
    The Club shall be called the “Shrewsbury Hillwalking Club”, hereafter to be referred to as “the Club” and shall be affiliated to the Ramblers Association.

  2. OBJECTIVES
    To foster and promote the sport of hillwalking and rambling at all levels.

  3. MEMBERSHIP
    Membership of the Club shall be open to any person aged 18 and over completing a membership application form and paying the relevant subscription as determined by the Annual General Meeting of the Club members. Children and young people over the age of 12 and under the age of 18 may attend grade C walks with their parent or carer.
    All members aged 18 and over hold single person membership.

  4. EXPULSION OF MEMBERS
    Members of the Club whose conduct is inappropriate or who decline to abide by any of the Rules may be expelled or suspended by a resolution passed at a meeting of the committee where their subscription will be forfeited. Members shall have the right of appeal in person to the committee with regard to any decision affecting themselves, providing that notice of such appeal be submitted to the secretary, in writing, within 28 days of notification of the decision.

  5. OFFICERS
    The officers of the club shall be the Chair, the Vice Chair, the Secretary and the Treasurer.

  6. ELECTION OF OFFICERS
    All officers shall be elected at the Annual General Meeting of the Club, from and by, the members of the Club. All officers are elected for a period of one year, but may be elected to the same office or another office the following year.

  7. COMMITTEE
    The affairs of the Club shall be controlled by a Committee comprising the officers and up to three members elected from, and by, the members of the Club. The Committee shall meet at agreed intervals and not less than twice per year.
    The duties of the Committee shall be:

    • To control the affairs and the rules of the Club on behalf of members;
    • To keep accurate accounts of the finances of the Club through the Treasurer. These should be available for reasonable inspection by the members, and the annual accounts shall be prepared to the 30 September in each year for submission to the Annual General Meeting. The Club shall maintain a bank account and any three of the officers shall be authorised to sign Club cheques;
    • To co-opt additional members of the Committee as the Committee feels is necessary;
    • To make decisions on the basis of a simple majority vote. In the case of equal votes, the Chair shall be entitled to an additional casting vote.

  8. GENERAL MEETINGS
    The Annual General Meeting of the Club shall be held not later than the end of November each year. 21 days written notice shall be given to Members of the Annual General Meeting by circulating a copy of the notice to every member either by personal delivery or posting to their home address or electronically.
    The business of the Annual General Meeting shall be to:

    • Confirm the minutes of the previous Annual General Meeting and any Special General Meetings held since the last Annual General Meeting.
    • Receive the Annual Accounts from the Treasurer.
    • Receive the Annual Report from the Chair.
    • Elect the Officers and Committee members.
    • Review the Club subscription and mileage rates and agree them for the forthcoming year.
    • Transact such business received in writing by the Secretary from members at least 7 days prior to the meeting. (Note: The Agenda will not provide for “Any Other Business” where prior notice has not been given.)
      Special General Meetings may be convened by the Committee or on receipt by the Secretary of a request in writing from not less than 6 members of the Club. At least 21 days’ notice of the meeting shall be given.
      Nominations of candidates for election of officers shall be made in writing to the Secretary. Another member must second any nominations. At all General Meetings, the chair will be taken by the Chair or, in their absence, the Vice Chair, or in the absence of both, by a deputy appointed by the members attending the meeting.
      Decisions made at a General Meeting shall be by a simple majority of votes from those members attending the meeting. In the event of equal votes, the Chair shall be entitled to an additional casting vote.
      A quorum for a General Meeting shall be 7 members including at least 3 members of the Committee.

  9. ALTERATIONS TO THE CONSTITUTION
    Any proposed alterations to the Club Constitution may only be considered at an Annual or Special General Meeting, convened with the required written notice of the proposal. Another member must second any alteration or amendment proposed by a member. Such alterations shall be passed if supported by not less than two-thirds of those members present at the meeting, provided that a quorum has been achieved.

  10. DISSOLUTION
    If at any General Meeting of the Club, a resolution be passed calling for the dissolution of the Club, the Secretary shall immediately convene a Special General Meeting of the Club to be held not less than one month thereafter to discuss and vote on the resolution.
    If at that Special Meeting, the resolution is carried by at least two-thirds of the members present at that meeting, the Committee shall proceed to realise the assets of the Club and discharge all debts and liabilities of the Club.
    After discharging all debts and liabilities of the Club, the remaining assets shall not be paid or distributed amongst the members, but at the discretion of the Committee, shall be given to some other voluntary organisation having objectives similar to those of the Club.

October 2019